Lead Forensics

Leading Conference Explores New Cheque Image Clearing System

new cheque image clearing system seminar

Banks will be expected to communicate regularly and effectively with their customers if they are to fully benefit from the introduction of the Image Clearing System (ICS) later this month, which will modernise how cheques are processed. That was one of the key takeaways from The Third Annual Conference on Cheque Imaging and Remote Deposit Capture, hosted by The TALL Group of Companies and Digital Check Corporation.

More than 40 delegates from the UK’s leading banks and other organisations attended the event, held at Stationers’ Hall in the City of London, to learn more about the introduction and future impact of ICS ahead of its initial rollout on 30th October.

A clear consensus emerged from the conference regarding the need for the industry to better communicate their plans ahead of the introduction of ICS, which will then provide consumers with the sufficient knowledge and confidence to take advantage of the new system.

When ICS comes into force at the end of this month, the cheque clearing infrastructure will be committed to accepting data and scanned images, in lieu of the actual paper cheque, and by next summer it is anticipated that all banks will be required to clear cheques on the image and data files alone. This will mean that cheques will be ‘truncated’ (digitised) at the point of deposit, with no further transportation of the document to achieve the clearing process. It is widely acknowledged that ICS will improve the efficiency of the cheque as a payment method, allowing individuals or businesses – by agreement with their bank or building society – to submit images of their received cheques via smartphone or desktop cheque scanner. As a result, all cheques deposited on a weekday will now be cleared by 11.59pm the following weekday, once the ICS is fully implemented.

Stuart Cole, Director of Business Analysis at Cheque & Credit Clearing Company (C&CCC), was the first person to take to the stage, providing a valuable insight into the development and implementation of the Image Clearing System.

Addressing delegates, Martin Ruda, Group Managing Director of The TALL Group of Companies, said there is a “growing expertise across the wider industry that is at the banks disposal.” This includes a range of scanner fulfilment management services, which covers logistics, customer service, software integration and exception management – providing banks with commercially flexible and scalable solutions.

Rob Palmer, Director and Team Leader from the Bank of Montreal, reinforced this point, as he discussed the implementation of Remote Deposit Capture (RDC) in Canada, launched in 2014. He explained that there was not a single bank in North America that does not outsource scanner fulfilment to an expert third-party supplier.

During the event, delegates also received information and advice from both UK and US-based presenters ahead of ICS going live. Alex Trombetta and Jeff Hempker, both from Digital Check Corporation, jetted across the Atlantic to discuss the business case for RDC and current trends in cheque scanning around the world. Barry Plumley from Finastra provided the audience with a glimpse into what is now available from a software perspective, whilst Scott Middleton, from DIA Europe, discussed Kappa fraud detection in an image-based world. Peter Thomas, Managing Director of DLRT, rounded off proceedings by exploring the growing range of innovative Image Survivable Features (ISF) that have been developed to further protect cheques from fraudulent activity in the future.

Commenting on the event, Martin Ruda, said: “This annual conference provides the perfect opportunity for leading players across the banking sector to come together, hear about and discuss the latest trends with regards to cheque imaging. With the introduction of the first phase of ICS a mere three weeks away, this year’s event had added importance and the feedback we have received indicated that the content was both timely and valuable. We will look forward to reconvening at next year’s conference to examine the first year of ICS in the UK and to share best practice moving forwards.”

Future Cheque Clearing Model places emphasis on speed and innovation

Cheque volumes in the UK may have dropped from four billion in 1990 to 644 million in 2014, however the introduction of the Future Clearing Model will modernise the payment method, with banks using digital images of the cheques to process all payments. Martin Ruda, Managing Director of the TALL Group of Companies, explains how this innovation will benefit the payments industry, businesses and consumers alike.

It is hard to believe that the cheque as we know it celebrates its 357th birthday this month. To put this into context the payment method was first used whilst England was still a Republic following Parliament’s victory in the Civil War. In fact the cheque had already been in circulation for several years before the Great Fire of London tore through the City’s streets in 1666!

The process for banking a cheque in the 17th century may have been somewhat different to that of today, but the basic premise has remained largely the same. However, this year the cheque industry will undergo the biggest transformation of its long and illustrious history with the introduction of the Future Clearing Model.

The Future Clearing Model

 In preparation for an initial go-live in March 2017, the cheque clearing industry is committed to exchanging some cheque images and data, instead of a physical paper document, as the first stage of legislative changes laid out by the Small Business, Enterprise and Employment Bill. By the end of October 2017 all banks will be required to clear all cheques based on just the image and data files alone, and no further paper cheques will be exchanged between banks. As a result, the time taken to irrevocably clear a cheque will be significantly reduced from the current six-day cycle, an archaic timescale more suited to our 17th century cousins.

An emphasis on speed

I recently had the pleasure of listening to a presentation from Jane Bevis, the Independent Chair at the Cheque & Credit Clearing Company, who was discussing the Future Clearing Model. During her speech she said that, “the good old dependable cheque is set to become the innovative, new, dependable cheque”. I applaud Jane’s comment, and I believe that businesses, consumers and the payments industry as a whole will benefit from a modernised process for clearing cheques.

secure cheque print

cheque imaging & the ‘dependable cheque’

The key benefit of the Future Cheque Clearing Model will be the ease and the speed with which funds are paid from one account into another. Rather than waiting for the best part of a week, the new system will guarantee that funds will clear by the end of the next working day. However, under the new model, some financial institutions could choose to make the funds available even quicker than that, depending on the customer, their appetite for customer service and the amount being transferred. The clearing process could even be reduced to just a couple of hours and eventually be in near real-time.

Initially, I believe most banks will stick to the maximum timeframe of the new system (the end of the next working day), but as the model takes hold and the industry becomes more confident and comfortable with the implementation of the new technology, irrevocably cleared funds will be made available more and more quickly.

Even if near real-time cheque clearing becomes the norm, there is no customer requirement to make the cheque a competing payment instrument against mobile, debit and credit cards or e-payment tools. The cheque exists and persists because it serves a purpose for certain categories of user. This new clearing model has been put in place to benefit this host of users who prefer to use cheques. These are people who may be less comfortable with technology, prefer a physical paper document and a manual record of activity, require a payment method that accompanies a letter, or provides a detailed reconciliation to a payment request, and so on.

Further innovation

Moving forward, I believe the Future Clearing Model will also act as a springboard for further innovation as FinTech suppliers to the payments industry support the new clearing world by developing exciting new solutions that will further benefit financial institutions, businesses and consumers.

The TALL Group’s expertise and experience as an industry leader provides the company with the platform to develop innovative new services that can support the introduction of the Future Clearing Model. In 2015 TALL Group subsidiary Checkprint Ltd was awarded funding from Innovate UK, the UK’s innovation agency, to develop an automated flagging system for cheques that alerts operators to any potentially suspicious activity, at the point of scan and before the images and data are injected into the clearing system. The solution, Checkprint’s CheckMate® (patent pending), highlights potentially counterfeit cheques, as well as items that may have been fraudulently altered after being issued by the account holder.

Using a range of automatic checks, including the invisible ultraviolet (UV) print content present in all UK cheques, CheckMate® UV Fraud Prevention Software delivers a confidence level assessment of the validity of the item, removing any manual, subjective checking process at the very start of the reduced clearing time cycle.

The TALL Group is able to highlight and address potential issues concerning fraud prevention and risk management because it has closely witnessed the development of cheque image capture, archive, reconciliation and query resolution across mainstream corporate UK cheque banking. The submission to Innovate UK succeeded because of the knowledge and experience to accurately describe associated risks, whilst also understanding the relationship between cheque design, image capture applications and the banks’ requirements to fight fraud.

Conclusion

The Future Clearing Model will be the catalyst for true modernisation and the cheque, whilst rich in history, is set to become more innovative, efficient, dependable and cost effective. The 21st century cheque will deliver benefits to businesses and consumers alike, whilst encouraging organisations like the TALL Group to continue to invest in technology-enabled innovations that deliver real value.

Cheque Scanning and Remote Deposit Capture Seminar

cheque scanning seminarThe TALL Group of Companies has recently held a Cheque Scanning and Remote Deposit Capture Seminar at the IOD (Institute of Directors) in London.

Invited guests from a number of major, foreign, and agency banks together with leading building societies joined TALL and its cheque scanning partner, Digital Check, for presentations outlining the latest developments in cheque imaging, citing best practice case studies for the implementation and fulfilment of remote deposit capture from around the world.

Imaging and cheque scanning gets go ahead

Introducing cheque scanning into the UK required legislative change, which was incorporated within the Small Business, Enterprise and Employment Bill that received Royal Assent back in March this year, with enabling legislation coming into force on 31 July 2016, after which time imaging can be introduced into the UK

Speakers also included the Cheque & Credit Clearing Company highlighting the potential reduction in cheque clearing times to just 48 hours under the new Future Clearing Initiative and Fundtech, outlining best practice software for cheque imaging and clearing processes.

TALL accreditations